Implementing a platform strategy can seem complex, particularly for small CVC teams with limited time and resources. That’s where we at Beach Level Associates can help. To simplify the process, a 30/60/90-day approach offers a structured pathway that allows teams to gradually build and scale their platform. By focusing on core needs in 30-day increments, teams can create a functional platform that grows with them and supports long-term strategic goals.
This blog outlines a phased roadmap for implementation, providing small CVC teams with a manageable way to build a platform that enhances efficiency and aligns with business development objectives. This approach ensures that all critical areas of development—tools, processes, and optimization—are addressed systematically, fostering confidence in the team’s ability to meet operational demands.
Phase 1: Days 1–30 – Laying the Foundation
The first phase focuses on setting up essential tools, identifying core needs, and centralizing resources. This foundational step ensures that the platform is equipped with the necessary components to support the team’s operations.
- Define Objectives and Requirements: Start by clarifying what the platform should achieve—whether it’s improving efficiency, centralizing data, or enhancing collaboration. This clarity allows the team to align their efforts with overarching strategic goals.
- Choose Core Tools: Select tools for data management, communication, and collaboration that meet the team’s specific needs. Whether you prioritize secure cloud storage or an intuitive CRM, these tools should form the backbone.
- Centralize Data: Consolidate key documents, contacts, and information in a central repository, creating a “single source of truth” that is accessible to all team members. A centralized database can save time, reduce errors, and facilitate seamless communication across the team.
By the end of this phase, teams should feel empowered with a platform that supports the groundwork for efficient collaboration. Teams often find that this early consolidation stage lays the groundwork for solving long-standing pain points in their workflows.
Phase 2: Days 31–60 – Building a Platform Structure and Processes
Once the foundation is in place, the next phase involves building structured workflows and standardizing processes. This ensures consistency and efficiency across all team activities.
- Standardize Workflows: Create templates for key tasks, such as due diligence and reporting, to ensure consistency and reduce variability. Standardized templates not only save time but also provide a professional framework that can be scaled as the team grows.
- Engage Stakeholders: Host training sessions and gather feedback to involve team members in the process, ensuring that it meets their needs. These sessions can double as opportunities to troubleshoot and address any early concerns.
- Establish Communication Protocols: Set up communication channels to facilitate collaboration with both internal and external stakeholders. Effective communication protocols prevent bottlenecks, allowing teams to maintain momentum during critical phases of operation.
This phase is critical in transforming an initial framework into a well-oiled machine that team members can rely on for day-to-day operations. Teams often see improvements in accountability and workflow efficiency as they refine processes.
Phase 3: Days 61–90 – Scaling and Optimizing
The final phase focuses on scaling and incorporating automation to maximize efficiency. By the end of this phase, the platform should be fully functional and optimized for the team’s ongoing needs.
- Automate Repetitive Tasks: Set up automated reports, reminders, and alerts to streamline workflows and reduce manual work. Automation can significantly free up resources, allowing team members to focus on high-impact activities.
- Optimize Based on Feedback: Use team feedback to refine platform features, addressing any usability issues to improve functionality. This iterative process helps ensure the platform continues to meet evolving business requirements.
- Establish Maintenance Routines: Implement regular review cycles to assess platform performance, ensuring it remains aligned with the team’s evolving needs. Maintenance routines are essential to prevent stagnation and ensure the platform scales effectively as the team grows.
A well-optimized platform does more than just improve efficiency; it empowers teams to innovate, respond to challenges quickly, and leverage data-driven insights to drive decision-making.
Conclusion
Following a 30/60/90-day approach allows small CVC teams to implement a platform in a structured, scalable way. By gradually building, structuring, and optimizing their platform, teams can create a robust tool that enhances efficiency and supports long-term growth. Additionally, this phased approach helps teams adapt to challenges incrementally rather than becoming overwhelmed by the enormity of platform development.
In our next blog, we’ll explore strategies for engaging internal and external stakeholders to build a strong foundation of support for the platform. Stay tuned for actionable tips on fostering collaboration and aligning interests across diverse teams.
